Incident Reporting Software for Higher Education and Clery Act Compliance
Track and Report Every Campus Safety Incident in One System
Colleges and universities need a reliable way to document and track every safety incident. Guardian is incident reporting software built for higher education. It gives your team one centralized system to track incidents, manage records, and support Clery Act reporting requirements.
Built for Higher Education Safety and Compliance Teams
Guardian is designed for the campus teams responsible for incident reporting and safety:
Campus safety and security officers
Campus police and public safety officers
Clery compliance officers
Dean of Students offices
Whether you’re managing incidents across a single campus or a multi-campus system, Guardian helps your team stay organized and put safety first.
Create a Safer, More Accountable Campus
When incidents are documented and reported consistently, your institution is able to prioritize safety. Guardian gives your team the structure and data you need to respond effectively, improve your safety processes, and show accountability to students, the campus community, and leadership.
Everything You Need to Track and Report Incidents
Automatic Documentation and Routing of Every Incident
Guardian makes it easy for teams to report safety incidents from anywhere. Reports route automatically to the right team in real time. That means no manual processes, no missed notifications, and no missed incidents. The consistent documentation also helps your institution show students, the campus community, and other stakeholders that it takes campus safety seriously.
Centralized Platform with Configurable Workflows
Every report, update, and outcome is stored in one secure platform, giving your team full visibility into each case. Guardian also lets you build configurable workflows that match your institution’s specific processes and reporting procedures.
Powerful Analytics
Guardian’s advanced analytics lets you create, save, and schedule configurable reports across all incident types. This gives your team the visibility to identify patterns and get ahead of safety issues before it affects enrollment.
Secure, Role-Based Access to Sensitive Information
Incident reports often involve confidential details. Guardian ensures only authorized users can access specific information while still enabling collaboration across departments.
Simplified Clery Act Reporting
The Clery Act requires colleges and universities to document, classify, and report campus crime and safety data accurately and consistently. Guardian streamlines this process without needing to manually collect data.
With Guardian, your team can:
- Maintain a complete and accurate daily crime log
- Track and classify Clery-reportable crimes
- Compile data for the Annual Security Report (ASR)
- Ensure consistent documentation across incidents
- Reduce reporting errors
Track a Range of Safety Incidents
Guardian helps your team document and manage a wide range of incidents, including:
Assault and violent incidents
Theft and property-related incidents
Vandalism and damage
Weapons violations
Drug and alcohol-related incidents
Suspicious activity and safety concerns
What Campus Safety Teams Say
Student services are really important, and that’s where we’re really using Guardian to lower the time that it takes a student to request a service and receive that service. That’s the biggest impact that we’ve had.
Frequently Asked Questions
What is incident reporting software for colleges and universities?
Incident reporting software like Guardian is a centralized platform that higher education institutions use to document, track, and report campus safety incidents.
How can incident reporting software improve campus safety and support Clery Act compliance?
Incident reporting software like Guardian routes reports to the appropriate team member instantly, so that your institution can immediately address the incident. Guardian also includes advanced analytics that help your safety team identify patterns, improve safety on campus, and keep accurate records for Clery Act compliance.
What types of campus safety incidents can Guardian track and manage?
Guardian allows your higher ed teams to track and manage campus safety incidents such as assault, theft, drug and alcohol incidents, weapons violations, vandalism, and other violent incidents.
How does Guardian manage an incident from the initial report through resolution?
Guardian allows your college or university to work across departments to manage incidents from one platform. Each team member can only access the information they are authorized to see, and each report, update, and decision are automatically tracked with a date and time stamp, creating a complete, permanent, and compliant audit trail.
Can Guardian’s workflows be configured around our institution’s incident reporting procedures?
Yes, Guardian allows you to configure workflows based on your higher ed institution’s incident reporting procedures. It is simple to configure with Guardian’s drag and drop Workflow Wizard.
How does Guardian protect confidential incident information while allowing departments to collaborate?
Guardian includes role-based access so team members can only view incident information based on their level of authorization. Guardian makes it easy to configure role-based access so your institution can collaborate across departments in one platform while still protecting confidential information.
How does incident reporting software support Clery Act compliance?
Higher education institutions must document, classify, and report campus crime and safety data to comply with the Clery Act. Guardian’s incident reporting software documents and tracks this information consistently in one place so that your college or university doesn’t have to manually pull together the data.
Can Guardian maintain a daily crime log and compile data for the Annual Security Report?
Yes, Guardian helps your team maintain a daily crime log and track and classify campus crime and safety data. It also allows you to compile data for the Annual Security Report (ASR).
How is Guardian different from managing campus incidents through spreadsheets, email, or paper forms?
Guardian keeps every incident report, reports of crimes, and safety data in a centralized, secure platform instead of scattered across different tools or departments.
Ready to Improve Incident Reporting and Clery Compliance?
Over 1,000 education institutions trust Guardian to manage their safety cases and comply with the Clery Act. Give your team the tools to document every incident, maintain accurate records, and meet reporting requirements accurately and consistently.