Title IX Case Management Software Built for Education
Protect Students and Stay Compliant
Every Title IX case involves real people who deserve fair and thorough handling. Guardian by Campus Kaizen is Title IX case management software designed specifically for the unique requirements of K-12 and higher education. From initial report to final resolution, Guardian gives you the tools to conduct timely investigations that protect students and help you stay compliant.
Put Student Safety First
When students report harassment or misconduct, they trust you to respond quickly and take their concerns seriously.
Guardian by Campus Kaizen helps you:
Respond immediately with automated notifications and task assignments
Ensure Equitable Treatment for All Parties
Title IX requires fair treatment of both complainants and respondents. Guardian ensures equity through:
Configurable workflows
for consistent, equitable investigations
Equal access to information
through the secure portal where both parties can view case status and submit evidence
A timestamped record
of every notification, document shared, and action taken within a case, showing both parties received required notices
Build Trust in Your School Community
When students, staff, and parents trust that reports will be handled seriously and fairly, they’re more likely to come forward. Guardian builds that trust by:
Making reporting easy and accessible (including configurable anonymous options)
Meet Title IX Requirements with Confidence
Audit Trail for Compliance
Every action, email, document, and decision is automatically logged with timestamps and attribution. Guardian creates the audit trail you need to demonstrate compliance and defend your process.
Automated Timeline Management
Never miss a Title IX deadline again. Guardian tracks investigation timelines from initial report through resolution. Set tasks for each investigation phase with automated reminders for initial response, notice to parties, evidence gathering deadlines, investigation report completion, final determination deadlines, and appeal windows.
Centralized, Searchable Documentation
Advanced Reporting
Guardian’s Title IX investigation software includes advanced reporting that lets you create, save, and schedule configurable reports. It pulls together the information you’ve already documented, saving hours of manual report writing.
Secure Evidence Management
Guardian provides a secure location to upload and organize all investigation materials. Create role-based permissions to ensure only authorized school individuals can access sensitive information. Use secure portal sharing to provide controlled access to involved parties.
What Title IX Professionals Say
Guardian isn’t just a tool. It’s part of how we protect our students, support our staff, and stay accountable as a district.
Title IX Case Management Software You Can Trust
Guardian helps schools handle Title IX cases fairly, securely, and efficiently. From K‑12 districts to colleges and multi-campus universities, it gives your team all the tools that you need, configurable to fit your institution.
Guardian is also proudly endorsed by ATIXA, the Association of Title IX Administrators, reflecting a platform built in alignment with industry best practices for Title IX investigation and case management.
Frequently Asked Questions
What is Title IX case management software?
Title IX case management software is a platform for K-12 districts and higher education institutions. Guardian’s Title IX case management software allows schools to receive, investigate, document, and resolve reports of sex-based discrimination and harassment. It replaces spreadsheets and email with one secure platform to track evidence, deadlines, and actions taken on the case.
How can case management software help schools conduct fair and compliant Title IX investigations?
Title IX case management software helps schools handle every case consistently. Guardian’s software lets Title IX teams create workflows that ensure each step is followed, with automated deadline reminders and records of all evidence, documentation, and communication. It also gives the claimant and respondent access to the case through a secure portal.
How does Guardian manage Title IX cases from initial report to final resolution?
Guardian tracks every stage of the Title IX process, starting by routing a new report to the appropriate team member. In the Guardian platform, teams can manage everything from notifying the parties to collecting evidence to final determination and appeals. All documentation, communication, and activities are tracked in one secure platform.
Can Guardian automate notifications, task assignments, deadlines, and reminders?
Yes, Guardian can automate Title IX notifications and task assignment when a new report comes in. It also sends alerts for deadlines and reminders for each stage of the case management process.
Can Guardian be configured to match our institution’s Title IX procedures?
Yes, Guardian offers a drag-and-drop Workflow Wizard that makes it easy for Title IX teams to create workflows that align with how they handle incidents. Teams do not need to submit vendor tickets to configure workflows.
Can students and employees submit Title IX reports anonymously?
Yes, students and employees can anonymously submit Title IX reports, and educational institutions have an obligation to review them. Guardian allows Title IX teams to configure anonymous reporting intake.
How does Guardian protect sensitive student information and investigation evidence?
Guardian uses role-based permissions so only authorized staff can access the details they are allowed to see. Its secure portal also allows the parties and their legal representatives access to only the information they are allowed to see.
How does Guardian help schools track supportive measures and prevent retaliation?
Guardian documents the supportive measures the Title IX team provided, creating an accurate record for each case. It also allows K-12 districts and higher ed teams to handle cases securely in order to prevent retaliation.
Can Guardian create audit trails and reports for Title IX compliance?
Yes, Guardian creates a complete audit trail, logging every communication, document, action, supportive measure, decision, and appeal. This includes timestamps and the person who took the action. Title IX teams can also create configurable reports for administrators or compliance requests.
How is Guardian different from managing Title IX cases through spreadsheets, email, or shared drives?
Guardian keeps every report, document, communication, and action in one secure platform. When cases are spread across spreadsheets, email, and shared drives, it’s a challenge to stay compliant, handle cases efficiently, respond quickly, and ensure student information is secure. Guardian ensures that Title IX teams can respond with consistency, confidence, and care, ultimately protecting students.
See Guardian by Campus Kaizen in Action
Guardian by Campus Kaizen is trusted by over 1,000 K-12 districts and higher education institutions. Join administrators who have already transformed how they protect students, manage cases, and stay compliant. Discover how Guardian can help your K-12 district, college, or university.