Guardian K–12 Case Study
How Indianapolis Public Schools Centralized District Case Management
Indianapolis Public Schools needed a more consistent and defensible way to manage cases across departments. See how Guardian helped the district replace disconnected systems with one centralized platform built for K–12 education.
The challenge
Disconnected systems created compliance risk
Before implementing Guardian, Indianapolis Public Schools faced significant challenges with case management. The district was using a variety of disconnected tools, including Google Forms, Excel spreadsheets, and email, to manage cases.
This decentralized approach resulted in a lack of consistency and centralized tracking. The absence of a unified system created departmental silos and exposed the district to compliance risks.
“We needed something built for schools. Something that works the way we do.”
Kim Kennedy, Director of Professional Standards
The solution
A centralized platform built for K–12 districts
Guardian gave Indianapolis Public Schools one place to manage cases across multiple departments, including:
Guardian provided a single, centralized case management platform built exclusively for the needs of a school district. This allowed Indianapolis to manage cases across various departments—including:
Title IX
Employee relations
Bullying & harassment
Student conduct
Why Guardian worked for the district
Purpose-built for education
The platform is designed to address the specific compliance and documentation challenges found in K-12 schools.
Configurable to district processes
The system was adapted to match Indianapolis’s existing internal processes.
A collaborative partnership
The district became a collaborator in shaping the platform’s capabilities, ensuring it evolved with their real-world needs.
Results and impact
Improved Accountability and Defensibility
The implementation of Guardian led to measurable improvements in accountability, efficiency, and legal defensibility.
Increased Accountability & Transparency
With a centralized system, the district achieved greater consistency and transparency in case management.
Streamlined & Defensible Workflows
The platform provides clear audit trails, automated deadlines, and standardized documentation, ensuring timely and well-documented case workflows. Kennedy stated, “Now, we can say: here’s what we did, when we did it, and why. If anyone questions it, we have the documentation.”
Data-Informed Decision-Making
Built-in reports offer real-time insights into case trends and compliance metrics, empowering leadership to make informed decisions. “We can now pull reports on the fly and show exactly what’s happening in our schools—that’s powerful,” Kennedy added.
“We didn’t have to change how we worked to fit the system. Guardian fit us,”
Kim Kennedy, Director of Professional Standards
Looking Forward: A System That Grows with the District
Indianapolis Public Schools views Guardian as more than just a software tool; it’s a foundational part of its operational strategy. Through a user-led development partnership, Guardian actively involves the district in its evolution, ensuring the platform continues to meet their future needs.
As summarized by Kim Kennedy, “Guardian isn’t just a tool. It’s part of how we protect our students, support our staff, and stay accountable as a district”. This collaborative approach ensures the system will continue to grow and adapt with the district.
Watch the full interview
See Guardian by Campus Kaizen in Action
Guardian by Campus Kaizen is trusted by over 1,000 K-12 districts and higher education institutions. Join administrators who have already transformed how they protect students, manage cases, and stay compliant. Discover how Guardian can help your K-12 district, college, or university.